COVID-19 ADDENDUM FUNDING guidelines & selection criteria

The Hayward Education Foundation is now accepting applications for its 2020-2021 HEF Classroom Projects Program and the COVID-19 Addendum funding. Below please find information on the preparation and submittal of the COVID-19 Addendum Funding, a timetable for funding, and the link to the online application.

Project guidelines and selection criteria for the application are below. 

For this funding year, we have added a COVID-19 Addendum. This additional funding has been allocated to HELP SUPPORT TEACHERS and students adapt to the unique circumstances and new challenges presented by the COVID-19 pandemic. Awards up to $800 are available to individual teachers to help with distance/remote learning and the transition period for the 2020-2021 school year. It is our goal to offer help and support to online classrooms in ways that the district cannot. For the Classroom Project Program application and guidelines, click HERE

Applicants may apply for both funding options, but must submit the respective applications. Applications that have joint funding requests, will not be accepted. 

Addendum OVERVIEW:

 

During this global pandemic, educators face new challenges this school year. As such, HEF has decided to allocate additional funding to support teachers in this time.

COVID-19 Addendum funding has been allocated to HELP SUPPORT TEACHERS and students adapt to the unique circumstances and new challenges presented by the COVID-19 pandemic. This includes distance/remote learning and the transition period for the 2020-2021 school year. It is our goal to offer help and support to online classrooms in ways that the district cannot.

The COVID-19 Addendum will not fund any Personal Protective Equipment (PPE) of any kind (masks, gloves, wipes, hand sanitizers, soaps, etc.) or Personal Electronic Devices (t
ablets, iPads, laptop or desktop computers) for the teachers use.


This additional funding cycle will offer assistance for up to a maximum of $800.00. Due to the funding limitations, COVID-10 requests may be fully or partially funded.

All applicants who are awarded an HEF COVID-19 Addendum Funding are required to return any unspent funds to HEF and also to provide a completed final report including photos before May 2021. The Final Report Guidelines can be found here. Please be sure to provide your initials acknowledging your understanding of these requirements and electronically sign your application once completed. Failure to return any unspent funds and to submit a final report including any photos may prevent you from receiving future funding.

ADDENDUM Application Process: 

All applications must be received by 5pm, Friday, October 9, 2020.   

Each application must have a completed budget. Applications without a completed budget will not be considered. You may download the template here Itemized Budget. You will need excel to fill out the form.

 

APPLICANTS WHO DO NOT COMPLY WITH THE INSTRUCTIONS AND APPLICATION FORM WILL NOT BE CONSIDERED

 

Applications will be reviewed and decided upon as they come in. If approved, application asks will be paid via electronic payment within one week. 

ADDENDUM GUIDELINES AND FUNDING SELECTION CRITERIA:

 

The Hayward Education Foundation (HEF) is looking for funding requests that focus on:
 

  • Addressing the social and emotional needs of educators, students, and students’ families;
     

  • Providing additional resources that can support distance learning and/or additional online subscriptions not provided by the district that can enhance and support distance/virtual learning and instruction;
     

  • Providing additional resources or tools that address students’ summer learning loss;
     

  • Preparing for the transition back to traditional schooling or adapting to continued virtual schooling;
     

  • Supporting students’ parents’/caregivers’ efforts to support their children’s learning (via virtual class instruction or additional enrichment activities not provided by the district);
     

  • Are complete with a clear and concise budget including specific line items for proposed purchases; and
     

  • Proposed projects should also identify and note how the funding helps address educational inequity and educational opportunity gaps.

HEF will NOT fund:

  • Late applications.

  • Handwritten applications.

  • Incomplete applications (PLEASE read the instructions carefully), i.e. Applications with incomplete narratives and/or applications with incomplete budgets or budgets that do not match the described program.

  • Applications NOT approved for submittal by the school's principal (no substitutes)

  • Applications that do not describe or provide a clear educational benefit.

  • Items that the district/school can provide.

  • Personal Electronic Devices (tablets, iPads, laptop or desktop computers) for the teachers use.

  • Printer ink.

  • Personal Protective Equipment (PPE) of any kind.

  • Salaries or stipends.

  • Field Trips (transportation, passes, admission tickets, registration costs, chaperone fees)

  • Finger printing of any kind. 

  • Retroactive expenses or activities.

  •  Student snacks.

  • Clothing, e.g., t-shirts or sweatshirts.

  • Trophies, pins, certificates of achievement, etc.

addendum funding calendar: 

Application and Guidelines Available: August 3, 2020
Application Receipt Deadline: 5 PM, Friday, October 9, 2020
Committee Review: As the applications arrive
Notification to Applicants of Funding: No Later than October 9, 2020
Distribution of Awards: As they are approved via electronic distribution 

Questions and More information:

If you have any questions:
EMAIL:  Admin@HaywardEd.org 
CALL: (510) 862-3702

Send mail to: 

P.O. Box 56444  |  Hayward, CA 94545

© 2020 by Hayward Education Foundation