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CLASSROOM PROJECT guidelines & selection criteria

Applications are now Closed! The 2024-25 grant year will open Nov 1, 2024.

Hayward Education Foundation will begin accepting applications for its 2024-2025 HEF Classroom Projects Program (CPP) starting November 1, 2024. Below please find information on the preparation and submittal of your classroom project, a timetable for funding, and the link to the online application.

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Project guidelines and selection criteria for the application are below. 

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Awards up to $1,000 are available to individual teachers for innovative and creative classroom projects that enhance the learning experience of Hayward students. All K-12 teachers who are employed at schools in Hayward (Public, Private, Charter, etc.) are eligible and encouraged to submit a classroom project for funding.

OVERVIEW:

Hayward Education Foundation (HEF) awards funding for innovative classroom projects and activities that support, enrich, and strengthen the educational experiences of students as well as promote life-long learning.  

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Funding is awarded once each year, up to a maximum of $1,000. Due to the funding limitations, a project may be fully or partially funded.  An applicant may receive only one grant per funding cycle. Two or more applicants can combine grants to serve more classrooms.  All applicants who are awarded an HEF Classroom Project  grant are required to return any unspent funds to HEF and also to provide a completed final report including photos at the conclusion of the project. The Final Report Guidelines can be found here. Please be sure to provide your initials acknowledging your understanding of these requirements and electronically sign your application once completed. Failure to return any unspent funds and to submit a final report including any photos may prevent you from receiving future funding.

 

For the list of grants funded in the past, select Projects from the menu above and select a project year.

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Application Process: 

All applications will be reviewed and funded on a first come, first served basis.  Approved applications will be funded as they are received. The deadline for applications is March 31, 2025, dependent on available funds and at the discretion of the HEF Board.  

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Each application must have a completed budget form. Applications without a completed budget form will not be considered. You may download the Itemized Budget template in Excel format, or use Google Sheets, or use a printout of your online cart, a district PO, or a reasonable alternative. We want to review what you plan to buy, the vendor (URL preferred), the unit cost, extended cost, shipping/handling, sales tax, the row total, and the grand total.

 

APPLICANTS WHO DO NOT COMPLY WITH THE INSTRUCTIONS AND APPLICATION FORM WILL NOT BE CONSIDERED. 

 

Applications will be evaluated by HEF Board members serving as the Grant Committee. Applications will be reviewed and, if approved, funded on a first come, first served basis. 

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All applicants will be notified of the results by EMAIL within one week of application submittal. 

 

GUIDELINES AND CLASSROOM PROJECT SELECTION CRITERIA:

Hayward Education Foundation (HEF) is looking for K-12 Classroom Project requests that:

  • Are creative, innovative and support, enrich, and strengthen the educational experiences of students in Hayward elementary and secondary schools.

  • Promote life-long learning.

  • Clearly identify and explain activities and goals for the project as well as clarify criteria for evaluating accomplishments.

  • Require full participation of students which is active and hands-on and occurs in the classroom or on school grounds.

  • Are complete with a clear and concise budget including specific line items for proposed purchases.

  • Support purchases that will endure over time.

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HEF will NOT fund:

  • Late applications.

  • Handwritten applications.

  • Incomplete applications (PLEASE read the instructions carefully), i.e. Applications with incomplete narratives and/or applications with incomplete budgets or budgets that do not match the described program.

  • Projects that do not describe or provide a clear educational benefit.

  • Projects that require payment from students or parents.

  • Items that the District/School can provide.

  • Personal Electronic Devices (tablets (iPads, etc.), laptops or desktop computers) for the teacher's use. 

  • Printer ink.

  • Personal Protective Equipment (PPE) of any kind.

  • Salaries or stipends.

  • Field Trips (transportation, passes, admission tickets, registration costs, chaperone fees)

  • Finger printing of any kind. 

  • Retroactive expenses or activities.

  •  Student snacks.

  • Clothing, e.g., t-shirts or sweatshirts.

  • Trophies, pins, certificates of achievement, etc.

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2024-2025 CPP Funding Calendar:

Application and Guidelines Available: November 1, 2024
Application Deadline: March 31, 2025 or until allocated funds are distributed
Grant Committee Review: As received
Grant Funding Recommendations to Board: After committee review
Notification to Applicants of Funding: Usually one week after submission
Distribution of Awards: Within days of approval

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Questions and More information:

If you have any questions:
EMAIL:  Finance@HaywardEd.org 
CALL/TEXT: (510) 305-9949

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Apply 2024-25 beginning Nov 1, 2024
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