Classroom Project Program
APPLICATIONS
The Hayward Education Foundation (HEF) provides grants of up to $1,000 for innovative classroom projects that enhance, enrich, and strengthen the educational experiences of Hayward students, fostering a commitment to lifelong learning.
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All K-12 teachers in Hayward schools—whether public, private, or charter—are eligible and encouraged to apply for funding to support creative and impactful classroom initiatives.
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Please note: We are no longer accepting applications for the 2024–2025 funding cycle, as we have reached our funding budget for the year. Applications for the 2025–2026 cycle will open in November, and we encourage you to apply at that time.
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Please review the frequently asked questions below to ensure a smooth application process.
Frequently Asked Questions
When and how often is funding for the Classroom Project Program awarded?
Funding is distributed annually, with each project eligible for up to $1,000. Due to funding limits, projects may be fully or partially funded. Applications open on November 1st.
Can I apply for more than one grant per funding cycle?
Each applicant may receive only one grant per funding cycle. However, two or more applicants can collaborate to combine grants for broader classroom impact.
What is the deadline for submitting applications, & what happens if I miss it?
Applications are accepted on a rolling basis beginning in November and are reviewed promptly upon submission. We strongly encourage early applications, as funding is limited and may be fully allocated before the March 31, 2025 deadline.
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All applications must be submitted by March 31, 2025, if funding is still available. Unfortunately, late submissions cannot be considered.
What criteria does HEF use to select projects for funding?
We fund projects that are creative, innovative, and enhance educational experiences. Projects should promote active, hands-on student participation, have clear goals and evaluation criteria, and include durable purchases.
Are there any specific items or expenses that HEF will not fund?
We do not fund personal electronic devices for teachers, printer ink, PPE, salaries, field trips, fingerprinting, retroactive expenses, snacks, clothing, trophies, or projects requiring a fee, among other items.
What happens if my application is incomplete or non-compliant?
Incomplete or non-compliant applications will not be reviewed. Ensure your application is complete, with detailed narratives and matching budgets.
What are the requirements for the application budget form?
Your application must include a completed budget form detailing planned purchases, vendor details (URL preferred), costs, taxes, and totals. You can use our downloadable Excel template, Google Sheets, or a printout from your online cart or district PO.
What is the review process for applications?
Applications are reviewed on a first-come, first-served basis by the HEF Board members serving as the Grant Committee. You will be notified of the outcome by email within one week of your application submission.
How quickly will funding be distributed if my application is approved?
Funds are usually distributed within days of approval, ensuring timely support for your project.
What are my responsibilities if I receive funding for my project?
Recipients must return any unspent funds and provide a final report with receipts and photos at the project's conclusion. Initials and electronic signature on the application acknowledge your understanding and agreement to these terms. Non-compliance may affect eligibility for future funding.
Who can I contact for more information or if I have questions?
Feel free to reach out via email at Finance@HaywardEd.org or you can call/text Dan at (510) 305-9949 for any further inquiries.
How can I find examples of previously funded projects?
For a list of grants previously funded, click here and choose a project year to explore.